“Person enrollment tracker”? “Single unique I.D.”?
The following page is not written by me. It’s pasted word for word, directly from the Texas Student Data System, the group which collects data on every student in every governmentally funded school in Texas. They are not even pretending to protect student privacy anymore.
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Why Is TSDS Unique ID Necessary?
TSDS Unique ID is necessary in order to integrate the various subsystems of TSDS smoothly and accurately. Since TEA will run both TSDS and the legacy EDIT+ systems in parallel for some time, Unique ID must be used with both systems.
Read TEA’s official letter on Unique ID training and TEA Login (TEAL).
How Will Unique ID Be Used?
NOTE: Unique ID training is now available from the ESCs! Contact your ESC for details.
Local education agencies (LEAs—Texas school districts and charter schools) must use Unique ID numbers to load student and staff information to the TSDS Education Data Warehouse (EDW). Each student and staff member will have a single unique identifier for his or her entire career within the Texas educational system (from early education programs through the twelfth grade). Individuals will retain the same unique identifier even if they leave the Texas education system and return years later or transition from being a student to a staff member.
Implementing Unique ID is the first phase of TSDS project implementation. TEA will create the initial Unique ID database from the existing Person Identification Database (PID). Once Unique ID is in production, all student and staff additions and changes will be made through Unique ID instead of PID.
All LEAs must implement TSDS Unique ID in Spring, 2013 in order to load their PEIMS data for the 2012-13 Summer Collection.
How Will TSDS Unique ID Benefit my LEA?
The TSDS Unique ID system provides enhanced matching logic to assist users in reconciling individuals who have closely matching demographics (first name, last name, date of birth, etc.). Through Unique ID’s user-friendly interface, LEA users will be able to assign IDs and update student and staff demographics more quickly and efficiently than in the past.
What Does My LEA Need To Do?
NOW: Contact your source vendors to ensure they are:
- Developing the batch file process needed to (a) upload student and staff data for the initial assignment of Unique IDs and (b) import the resulting assigned Unique IDs into their systems
- Adding the required Unique ID data elements to their databases
- Revising their PEIMS submission extracts for the upcoming PEIMS 3 and 4 submissions
TEA is currently working with many vendors on the changes for Unique ID.
FEB – MAR 2013: Attend training provided by your Education Service Center (ESC) Unique ID champion. A Unique ID champion has been identified by each ESC. TEA will train these champions the first week in February, and the champions will offer training to LEA staff in February and March.
FEB – MAR 2013: All TSDS Unique ID users will need a TEAL account. Further instructions will be available prior to the go-live date.
Unique ID TEDS Standards
LEAs and vendors must ensure that their Unique ID extracts are compliant with TEDS Section 9 standards. Unlike all other TEDS extracts, extracts for Unique ID must be in comma-separated variable (CSV) format.
- Current TEDS Section 9: Unique ID Specifications
- Complete set of TSDS TEDS standards
- Archive of prior releases of TEDS standards
Data loaded to the EDW will be validated against the Unique ID system, ensuring that every person is assigned a unique identification number.
*UPDATED* Detailed ESC-by-ESC rollout plan (3/15/2013)
Feb – Mar 2013 – Ensure all TSDS Unique ID users have a TEAL account and have applied for access to the TSDS application and Unique ID role.
Mar 11, 2013 – TEA will create the TSDS Unique ID database. PID and Person Enrollment Tracker (PET) updates through EDIT+ will no longer be available. PET Files cannot be submitted March 11 – 25, 2013.
Mar 25, 2013 – The TSDS Unique ID system is in production (except for web services). Unique IDs are made available to LEAs. Demographic updates will be made through the TSDS Unique ID system.
Mar – Apr 2013 – LEAs upload batch files to the TSDS Unique ID system containing any student or staff member active in the 2012-13 school year in order to assign them Unique IDs.
Apr 2013 – TEA adds student and staff Unique IDs to EDIT+ for PEIMS Submission 3 and 4.
Apr 8, 2013 – LEAs populate their student/staff source systems with Unique IDs, enabling the data to be submitted to EDIT+ in Submissions 3 and 4.
Jun 1, 2013 – The Unique ID application is available to LEAs via web service interface.
Aug 2013 – TSDS early adopters submit data to the EDW, which requires student and staff Unique IDs.
PET and TREx
- TSDS Unique ID will be added to the PET submission file and the TREx extraction file in the 2013-14 school year.
- March 11 – 25, 2013, LEAs cannot submit a PET file while the TSDS Unique ID database is being created.
- Starting March 25, 2013, the PET submission file will be checked against the TSDS Unique ID database to ensure the student has a Unique ID.
- Starting March 25, 2013, all demographic updates will need to be made through the TSDS Unique ID system.
For More Information
LEAs will be able to assign Unique IDs to student and staff in two ways: via a batch file created in CSV format or via individual record entry through the Unique ID application.